Pro Bono Partnership

 

 

 

 

 

 

Fall 2006

 

What’s New at the Pro Bono Partnership

New Publications posted on the Pro Bono Partnership Website

Frequently Asked Questions

Upcoming Workshops

Legal Alerts and Recent Developments

Spotlight on Clients and Volunteers

 

What’s New at the Pro Bono Partnership

 

The Partnership was pleased to welcome Sarah D. Persily as a new Senior Staff Attorney in May 2006.  Sarah is a graduate of the Harvard Law School and the University of MichiganPrior to joining the Partnership, Sarah worked at IBM and at Proskauer Rose LLP.  Sarah has also worked in the non-profit sector and has been involved as a volunteer with various social service organizations in Westchester.

 

New Publications posted on the Pro Bono Partnership Website

 

Comprehensive Employment Law Guide is updated

The updated on-line employment manual for New York and Connecticut is now available on the Pro Bono Partnership website.  Updated sections address topics such as: wage and hour issues, exempt vs. non-exempt employees, independent contractors, harassment and retaliation.  Appendices to the manual have also been added, which address federal and state specific employment law governing the workplace, as well as New York and Connecticut poster requirements.  The New Jersey law sections to the on-line employment manual will be available in the near future.

 

We would like to especially acknowledge the extraordinary commitment of Orrick, Herrington & Sutcliffe to the most recent revision of this Employment Law Guide.  Orrick, Herrington attorneys contributed several hundred pro bono hours to the Guide in 2006 alone.  Their work informs numerous sections of the Guide and will be of enormous benefit to the nonprofit profit organizations and volunteer attorneys who use it as a reference.

 

We are also grateful to attorneys at Dechert LLP; Grotta Glassman & Hoffman, P.A.; Hann Financial Service Corporation; McCarter & English, LLP; and Reed Smith LLP who made important contributions to sections of the Guide.   We were able to complete this important revision thanks to the combined efforts of many dedicated volunteers.

 

Frequently Asked Questions

 

Every day nonprofits call the Partnership’s office with questions about how the law impacts their day-to-day operations.  New questions addressed in this issue include:

 

·         Are employers allowed to hire minors as employees, and if so, what laws govern this relationship?

·         If a nonprofit corporation conducts business out-of-state (such as extending its program services to a neighboring state), what are the required filing procedures?

·         May an executive director of a nonprofit corporation sit on that corporation’s board of trustees?

·         If a non-profit organization provides technology to its non-exempt employees that allow them to perform work outside of normal business hours (e.g., a Blackberry, home access to the employer database), is the nonprofit employer at risk for having to pay overtime for work performed under these circumstances? 

 

By following this link to the Partnership’s website, you can review our staff attorneys’ responses to these and other frequently asked questions. 

 

Upcoming Workshops

 

The Pro Bono Partnership offers EDUCATIONAL WORKSHOPS on legal issues of particular importance to staff and directors of nonprofit organizations.  Click here for more information about our upcoming workshops in New Jersey, New York and Connecticut during the Fall and Winter of 2006.

 

Legal Alerts and Recent Developments

 

Federal

President Bush signed the Pension Protection Act of 2006 into law on August 17, 2006 – a law of particular significance for tax-exempt organizations.

The Pension Protection Act of 2006 contains provisions applicable to tax-exempt organizations.  Following are highlights of some of the applicable provisions.

  • Individuals who are at least 70 ½ years old may exclude from taxable income certain distributions to certain public charities or private operating foundations of up to $100,000 per year from either a traditional individual retirement account (IRA) or a Roth IRA. In order for this exclusion from taxable income to apply, a charitable distribution must be made to a church or public charity but not to foundations, donor-advised funds, supporting organizations, or split interest vehicles (e.g., a remainder trust). 
  • The Act retroactively extends the Katrina Emergency Tax Relief Act of 2005, to the extent that donations of unused food inventory to charities are deductible.  Eligibility requirements are as follows: the donor must be a business (primarily but not exclusively farms, restaurants, and grocery stores), the food must be “apparently wholesome,” and the donor business must demonstrate that the fair market value of the food exceeds its cost to the donor.  There is also an enhanced deduction for books to public schools for qualifying corporations.
  • The Act doubles certain private foundation and excess benefit penalty excise taxes.

·          Charities receiving a partial interest in an item of tangible personal property must take complete ownership of the item within 10 years of the initial donation or the death of the donor, whichever comes earliest.  Also, the charity must take possession of the property at least once during the above-mentioned time frames and have used the property for the organization’s exempt purpose.  Noncompliance will result in a recapture of all tax benefits plus accrued interest, as well as a 10% penalty.

·          Credit counseling organizations must charge fees that are consistent with state law and are reasonable.  The Act also prohibits such organizations from refusing service to clients based upon their inability to pay or unwillingness to participate in debt management programs.  Moreover, the Act prohibits loans to debtors, limits payments to credit counseling organizations from creditors, and prohibits monetary compensation for referrals, including those from debt management services.

·          Effective for periods beginning after 2006, tax-exempt organizations other than private foundations that formerly did not have annual filing requirements with the IRS because their gross receipts are less than $25,000 will have to file basic contact and financial information with the IRS every year.  Failure to file this annual notice for three consecutive years will result in the revocation of tax-exempt status.

·          The Act prohibits loans or payments from a donor-advised fund to a donor, advisor, or family member, and prohibits payments made from a supporting organization to a substantial contributor or related person.  The Act also contains additional extensive new requirements for donor-advised funds and supporting organizations.

·          Section 501(c)(3) organizations filing unrelated business income tax returns (Form 990-T) must make these filings available for public inspection for all returns filed after August 17, 2006.

·          For a donor to take a tax deduction for a monetary gift of less than $250, the donor must have either a bank record or receipt from the charity. The documentation required for monetary gifts at or exceeding $250, a written acknowledgement from the charity, remains the same.

·          Tax deductions for clothing and household item donations are allowed only if the items are in at least good condition.

 Please note that this article is a broad overview and only highlights some of the applicable provisions.  Tax-exempt organizations ought to consult their advisors or the Pro Bono Partnership for further assistance.  For the provisions of the Act applicable to tax-exempt organizations, please see http://www.irs.gov/pub/irs-tege/ppacharitableprovisions.pdf.

 

A recent U.S. Supreme Court decision broadens what the law considers retaliation against workers who complain about sexual harassment.

Title VII of the 1964 Civil Rights Act allows employees to sue their employers for retaliation against complaining of sexual harassment.  Now, the U.S. Supreme Court recognizes that retaliation can take more subtle forms, both inside and outside of the workplace.  The new national standard allows employees to bring retaliation claims for acts such as being excluded from a training lunch, or being reassigned to more physical labor tasks.  Employers ought to be aware that even subtle reprisals, such as no longer including an employee in group lunches, meetings or activities, may rise to the level of retaliation under Title VII.

 The House passes the “Trifecta” Estate Tax and Extension of Tax Relief Act on July 29, 2006.  The measure now moves to the Senate for consideration.

This Act, if signed into law, will increase the Federal Minimum Wage as follows:  the current federal minimum wage of $5.15/hour will be raised by $2.10 over three years in the following increments: to $5.85/hour effective on January 1, 2007, then to $6.55/hour effective on June 1, 2008 and finally to $7.25/hour effective on June 1, 2009.  For a detailed summary of the “Trifecta” Estate Tax and Extension of Tax Relief Act, please go click here.

The IRS has released a new Educational Fact Sheet on Political Campaign Intervention that provides guidance for nonprofits during the upcoming 2006 election cycle.

With the approach of the 2006 election cycle, the IRS is enhancing its educational and enforcement efforts to assist charities with federal tax law compliance.  This new IRS Fact Sheet clarifies that 501(c)(3) organizations are prohibited from directly or indirectly participating in any political campaign in support of (or in opposition to) any candidate for elective office at the federal, state or local level.  A violation of this prohibition may result in the denial or revocation of tax-exempt status and the imposition of excise taxes.  The IRS Fact Sheet also addresses topics such as voter education, individual activity by organization leaders, candidate appearances and issue advocacy.  To download this Educational Fact Sheet, please go to www.irs.gov and type keyword: IR-2006-36.  For questions please send your emails to tege.eo.ceo@irs.gov.

 The new 1023 form, used to apply for federal tax-exemption status, became effective in June 2006 and will be the exclusive form accepted by the IRS as of December 1, 2006.

In June of 2006, the IRS updated the October 2004 version of the 1023 application and accompanying instructions.  The primary change pertains to the requested user fee information in Part XI of the application.  As of December 1, 2006, the updated 1023 application will be the exclusive form accepted by the IRS.  If a nonprofit submits the old form application after this date, the IRS will return the form as “incomplete” and not consider the application.   To download the revised 1023 application and instructions, please go to www.irs.gov/charities/charitable/index.html.

 U.S. Department of Treasury Revises Antiterrorism Guidelines for Public Charities

On September 29, 2006 the Treasury enhanced existing guidelines that provide procedures for public charities to donate money and other resources to international philanthropic efforts.  These enhancements emphasize that nonprofit groups must make certain that both senior employees as well as branch offices of foreign nonprofits are not connected to terrorist activity, a burden that some nonprofits consider too onerous.  In an effort to protect domestic nonprofit workers providing services internationally, the Treasury also added language to the guidelines, reinforcing that public charities are independent of the U.S. Government.  The dialogue between the Treasury and nonprofit sector will continue to develop these guidelines in the future, leading to new revisions based on more accurate information.  Please click here to access the U.S. Treasury’s antiterrorism guidelines.

 Connecticut

 Revisions to the Connecticut Nonstock Corporation Act to go into effect October 1, 2006

On October 1, 2006 amendments to the Connecticut Business Corporation Act and the Connecticut Revised Nonstock Corporation Act (which governs Connecticut nonprofit organizations) will go into effect.  These amendments, contained in Pubic Act 06-68 (http://www.cga.ct.gov/2006/ACT/PA/2006PA-00068-R00SB-00547-PA.htm) contain several changes, include the following: 

  • Changes regarding transactions that constitute a conflict of interest for a corporate director, including expanding the category of people whose interest in a transaction will be attributed to the director;
  • Establishing a procedure for a director who wants to take advantage of a business opportunity that might be suitable for a corporation to first present it to the board or shareholders to obtain a disclaimer, thereby protecting him from liability; and
  • Altering the rules on which directors are qualified to approve indemnification of directors.

The amendments also contain several technical changes.  For more information about these changes to the CT Nonstock Corporation Act, please contact the Partnership.

 IRS assesses Connecticut Youth Soccer League for Treating Coaches and Referees as Independent Contractors and not Employees

The Internal Revenue Service cited the Fairfield United Soccer Association (FUSA) for $334,441 in back taxes and penalties for its failure to withhold taxes for coaches and referees over a two year period.  FUSA, a nonprofit soccer league made up of approximately 45 teams, had treated the coaches and referees as independent contractors.  After an audit of FUSA, the IRS contended that the coaches and referees should have been treated as employees, with FUSA withholding employment taxes.  FUSA is appealing the IRS ruling. 

 

 New Jersey

 The New Jersey Appellate Division rules that Independent Contractors may qualify for protection under the New Jersey Whistleblower Act.

 In a New Jersey Appellate Division case, the court ruled that the New Jersey Conscientious Employee Protection Act (“CEPA”) may protect independent contractors if they satisfy a four-factor test.  CEPA allows employees to file claims for employer retaliation when they object to practices by the employer reasonably believed to be in conflict with law or public policy.  The court reasoned that independent contractors could also sue a company under CEPA if they met the following criteria: (1) the employer has the right to control the means and manner of the worker’s performance; (2) the employer supervised the work performed; (3) the employer furnished equipment and a workplace; and (4) the employer controlled the manner of termination.  If independent contractors can meet this four-factor test, they qualify as an “employee” under CEPA and may file a claim under the Whistleblower statute.

 


 

Spotlight on Clients and Volunteers

 

The Partnership is pleased to announce that Attorney Sandra G. Emerling of General Electric Capital Corporation has been selected as a posthumous recipient of the prestigious Gerald L. Phillippe Award.  The Phillippe Award, named after a former Chairman of GE and active community leader, recognizes the outstanding community and volunteer accomplishments of GE employees.  The Partnership was honored to nominate Sandra for this award in recognition of her outstanding volunteer efforts on behalf of many of the Partnership’s clients. 

 

The following are some examples of the invaluable pro bono legal services that are provided by our attorney volunteers to the Partnership’s clients: 

  • La Casa de Don Pedro

            Morgan, Lewis & Bockius, LLP

            John T. McDonald, Esq.

 La Casa de Don Pedro is a nonprofit organization based in Newark, New Jersey.  Its mission is to provide low income families with a network of programs to help break the cycle of poverty, including counseling, education, job training and placement, homelessness prevention, leadership development, and community economic development and housing.  On August 25, 2006 Attorney McDonald, who specializes in employment law, gave a training on sexual harassment to the staff members of La Casa de Don Pedro.

 

  • Cancer Support Team

            Dechert LLP

            Robert Grady, Esq.

 The goal of Cancer Support Team is to enhance the quality of life of lower Westchester residents living with cancer by providing free nursing, social work, and other support services.  Robert Grady, an attorney with Dechert LLP, assisted with reviewing Cancer Support Team’s office space lease.

 

  • Pelham Children’s Center

Boehringer-Ingelheim Corporation

Marla Persky, Esq., General Counsel

 The Pelham Children's Center provides quality day care for the children of Pelham and the surrounding communities. The Center is committed to serving a mix of families that reflect the cultural diversity and income ranges of the communities which the Center serves.  Marla, the General Counsel of Boehringer-Ingelheim, helped the Center with a comprehensive revision of its bylaws. 

 

  • Domus Foundation

            LandAmerica Lawyers Title Insurance Corp.

            Andrea Levine, Esq.

Domus is a youth-serving organization in Stamford, CT that runs a variety of programs for at-risk youth and families, including group homes, a mentoring program, charter schools, a juvenile justice center, a summer camp, and several other programs.  Andrea helped Domus resolve difficult title issues on two properties, and is now helping Domus with the refinancing of these properties.

 

  • Friends’ Health Connection

      Johnson & Johnson

      Allen Kim, Esq.

 Friends’ Health Connection provides support and education for individuals with health problems and their families.  The organization has been asked by a local hospital to provide music therapy services to patients on some of its wards.  FHC had the connections to local music therapists and accompanying musicians, but needed to develop agreements for these services:  contracts between the organization and the hospital, the organization and the music therapist, and the organization and the accompanying musicians, which needed to be interdependent with the contract with the music therapist.  Allen Kim, an in-house corporate attorney with the Johnson & Johnson Law Department, stepped to the plate and drafted a series of contracts for Friends’ Health Connection to use in each of these scenarios, all in a very short time frame.  The client is very happy and the program is poised to begin shortly.  

 

  • United Way of Morris County

      Prudential Financial

            Jeffrey Clott, Esq.

 The United Way of Morris County mobilizes resources to improve the quality of life for people who live and work in Morris County.  In an effort to streamline some internal processes, the organization decided to retain a software company to develop software to meet its needs.  The organization was presented with a technical contract, and needed assistance in sorting it out and making sure it would get the product it needed.   Jeffrey Clott of Prudential Financial is an expert in technology law issues, and spent a great deal of time working out the details of the contract so that the client was protected.  The organization was very happy with Jeff’s expert assistance and the resulting contract, which they believe was carefully crafted to suit their needs.

 

 

 

To apply for legal assistance from the Pro Bono Partnership

 in New York, New Jersey or Connecticut, please

 click here.

 

IRS Circular 230 Disclosure : To ensure compliance with requirements imposed by the IRS, we inform you that (i) any tax advice contained in this communication (including any attachments or enclosures) was not intended or written to be used, and cannot be used, for the purpose of avoiding penalties under the Internal Revenue Code; and (ii) any such tax advice is written in connection with the promotion or marketing of the matters addressed; and (iii) you should seek advice based on your particular circumstances from an independent advisor.

 

 

The information provided in this email newsletter was prepared by Pro Bono Partnership for educational purposes only and should not be considered legal advice on any specific matter; nor does the distribution or receipt of this e-newsletter signify an attorney-client relationship between Pro Bono Partnership and the recipient.  The content of this e-newsletter is subject to copyright protection.