SAMPLE HAZARD COMMUNICATION PROGRAM
NOTE: The written program must include the specific methods that are used to achieve compliance with the requirements of the Hazard Communication Standard (29 CFR 1926.59) or (29 CFR 1910.1200). The specific methods described in this sample program are for illustrative purposes, and other effective methods may be substituted to satisfy local needs or practices.
The purpose of this instruction is to assure that [facility name] is in compliance with the OSHA Hazard Communication Standard (29 CFR 1926.59) or (29 CFR 1910.1200).
The [Occupational Safety and Health Manager (OS&H Manager) or other technically qualified designee] is the overall coordinator of the facility program acting as the representative of [senior facility official], who has overall responsibility.
In general, each employee in the facility will be appraised of the Hazard Communication Standard, the hazardous properties of chemicals they work with, and measures to take to protect themselves from these chemicals.
II. LIST OF HAZARDOUS CHEMICALS
The [OS&H manager or designee] will maintain a list of all hazardous chemicals used in the facility and update the list as necessary. The hazardous chemical list will be updated upon receipt of hazardous chemicals at the facility. The list of hazardous chemicals is maintained at [location].
III. MATERIAL SAFETY DATA SHEETS (MSDS)
The [OS&H manager or designee] will maintain an MSDS library on every substance on the list of hazardous chemicals in the [location]. The MSDS will consist of a fully completed OSHA Form 174 or equivalent. The [location manager or supervisor] will ensure that each [work area or shop] maintains an MSDS for hazardous materials used in that area. MSDSs will be available to all employees.
The [local OS&H manager or designee] is responsible for acquiring and updating MSDSs. The [local OS&H manager or designee] will review each MSDS for accuracy and completeness. All new procurements for the facility must be cleared by the [local OS&H manageror designee]. Whenever possible, the least hazardous substance will be procured.
HSDSs that meet the requirements of HCS must be completed and received at the facility either prior to, or at the time of receipt of the first shipment of any potentially hazardous chemical purchased. It may be necessary to discontinue procurements from vendors failing to provide HSDSs in a timely manner.
IV. LABELS AND OTHER FORMS OF WARNING
[Person] is designated to ensure that all hazardous chemicals in the facility are properly labeled. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or other responsible party. [Person] will refer to the corresponding MSDS to verify label information. Immediate use containers, small containers into which materials are drained for use on that shift by the employee drawing the material, do not require labeling. To meet the labeling requirements of HCS for other in-house containers, refer to the label supplied by the manufacturer. All labels for in-house containers will be approved by [person] prior to their use.
[Person] will check on a monthly basis to ensure that all containers in the facility are labeled and are up to date.
Each employee who works with or is potentially exposed to hazardous chemicals will receive initial training on the HCS and the safe use of those hazardous chemicals. Additional training will be provided for employees whenever a new hazard is introduced into their work areas. Hazardous chemical training is conducted by [person/department/vendor]. [Attach a copy of course outline, training schedules, and a description of course materials].
The training will emphasize these elements:
A summary of the standard and this written program;
Hazardous chemical properties including visual appearance and odor and methods that can be used to detect the presence of hazardous chemicals;
Physical and health hazards associated with potential exposure to workplace chemicals;
Procedures to protect against hazards, e.g., personal protective equipment, work practices and emergency procedures;
Hazardous chemical and spill and leak procedures;
Where MSDS's are located, how to understand their content, and use appropriate hazard information.
The [local QS&H manager or designee] will monitor and maintain records of employee training and advise the facility manager on training needs.
VI. CONTRACTOR EMPLOYERS
The [local QS&H manager or designee], upon notification from the [responsible supervisor], will advise outside contractors of any chemical hazards which may be encountered in the normal course of their work on the premises.
NOTE: The following paragraph applies to multi-employer work sites only, i.e., construction.
Employers who produce, use, or store hazardous chemicals at a workplace in such a way that employees of other employer(s) may be exposed (for example, employees of a construction contractor working on-site) shall additionally ensure that the hazard communication programs developed and implemented under this paragraph of the hazcom standard include the following:
(i) The methods the employer will use to provide the other employers with a copy of the material safety data sheet, or to make it available at a central location in the workplace, for each hazardous chemical the other employer(s); employees may be exposed to while working; method is as follows:
(ii) The methods the employer will use to inform the other employer(s) of any Precautionary measures that need to be taken to protect employees during the workplace's normal operating Conditions and in foreseeable emergencies; method is as follows:
(iii) The methods the employer will use to inform the other employer(s) of the labeling system used in the workplace are as follows:
VII. NON-ROUTINE TASKS
[Maintenance or other supervisors] contemplating a non-routine task, e.g. boiler repair, will consult with the [local QS&H manager or designee] and will ensure that employees are informed of chemical hazards associated with the performance of these tasks and appropriate measures. This will be accomplished by a meeting of supervisors and the OS&H manager with the affected employees before such work is begun.
Another sample Hazard Communication Program is available at http://www.osha.gov/Publications/osha3186.html.