APPENDIX E
CHECKLIST OF SUBJECTS FOR AN EMPLOYMENT MANUAL

This checklist is intended to be comprehensive. Not every subject needs to be included in every organization's manual; smaller organizations may have greatly simplified manuals. However, the sample introductory provisions contained in Appendix F should be contained in every manual.

Acknowledgement and Receipt Form

Agreement to Arbitration Policy

At-Will Employment

An Overview of [Employer]

About [Employer]

Background

Mission

[Employer] Organization Chart

What You Can Expect From [Employer]

What [Employer] Expects From You

Open Communication Policy

Introductory Provisions (See Appendix F)

Purpose of Manual

Contractual Disclaimer

Right to Modify

Prior Policies and Practices Superceded

Employment

At-Will Employment

Arbitration Policy

Confidential Information

Client/Customer Relations

Equal Employment Opportunity

Harassment Policy

Retaliation Policy

What Is Harassment and Retaliation

Responsibility

Reporting

Milk Expression/Brestfeeding

How You Were Selected

Employee Background Check

Credit Investigation

Criminal Records

Driver's License and Driving Record

Health/Drug Examinations

Bonding Requirement

Standards of Conduct

Unacceptable Activities

Outside Employment

Personal Appearance/Dress Code/Uniforms

Disciplinary Actions

Crisis Suspension

Trial or Probationary Period

Anniversary Date

Immigration Law Compliance

New Employee Orientation

Employment Classifications

Full-time Employees

Part-time Employees

Regular Employees

Temporary Employees

Non-Exempt and Exempt Employees

Work Schedule

Business Hours

Attendance

Absence or Lateness

Meal and Break Periods

Severe Weather and Emergency Conditions

Telecommuting Policy

Approval Process

Personnel Records and Administration

Your Personnel File

Your Medical Records File

Compensation

Wage and Salary Policies

Compensation Philosophy

Basis for Determining Pay

Pay Period and Hours

Pay Cycle

Paycheck Distribution

On Call Pay

Computing Pay

Mandatory Deductions From Paycheck

Direct Payroll Deposit

Payroll Advance

Error in Pay

Overtime Pay

Work Performed on Employer Holidays

Compensatory Time Off

Shift Premium

Time Records

Wage Garnishments

Performance and Compensation Reviews

Performance Reviews

Compensation Reviews

Other Compensation Programs and Policies

Employee Referral Program

Promotion and Transfer Policy

Service Awards

Benefits

Eligibility for Benefits

Insurance Coverage

Group Insurance

(Health / Dental/ Vision) Insurance

Disability Insurance

Life and Accidental Death and Dismemberment Insurance

Employee Assistance Program

Government Required Coverage

Workers' Compensation

Unemployment Compensation

Social Security

Retirement Plan

Statement of Employee Retirement Income Security Act (ERISA) Rights

Other Benefits

Credit Union Membership

Education Assistance

Employee Purchases of [Employer]'s Product or Services

Domestic Partners Policy

How to Enroll

Coverage

Termination of Coverage

Leaves of Absence

Termination of Domestic Partnership

COBRA Coverage

General Tax and Legal Consequences

Leaves

Paid Leaves

Holidays

Paid Time Off

Voting

Jury Duty

Vacations

Sick Leave

Funeral/Bereavement Leave

Personal Leave

Other Paid Leaves

Unpaid Leaves

Family / Medical Leave of Absence

Disability (Including Pregnancy) Leave of Absence

Military Leave of Absence

Military Reserves or National Guard Leave of Absence

Personal Leave of Absence

Accepting Other Employment or
Going into Business while on Leave of Absence

Insurance Premium Payment during Leaves of Absence

Safety and Health

General Employee Safety

Reporting Safety Issues

Safety Rules

Working Safely

Lifting

Materials Handling

Trash Disposal

Cleaning Up

Preventing Falls

Office Safety, VDTs

Blood Borne Pathogens

Hazard Communications

Report Injuries

Ask Questions

Smoking

Fire Prevention

In Case of Fire

Emergency Evacuation

Separation of Employment

Termination

Insurance Conversion Privileges (COBRA)

Exit Interviews

Return of Employer Property

Former Employees

Post-Employment Inquiries

Ethics Policies

Accurate Accounting and Expense Claims

Candor and Honesty

Communications with Media

Community Activities

Compliance with Law and Regulations

Computer Software (Unauthorized Copying)

Computers, Electronic Mail, and Voice Mail Personal Usage

Confidential Information

Drug-Free Workplace

Health Risks of Alcohol and Other Drug Use

Legal Implications of Alcohol and Other Drug Use

Where to Get Help

Employment of Relatives

Gifts (Giving and Receiving)

Personal Use of Employer Property

Pets At Work

Recycling, Waste Prevention and Conservation

Political Activity/Contributions

Solicitations and Distributions

Use of Employer Assets/Vehicles

Weapons and Violence in the Workplace